Can I customize the numbering system for financial objects in Procore?

Answer

Yes. In the Financial Management tools, you can use Procore's default numbering system for financial objects or you can create your own customized numbering system for each object. To learn more, see:

About the Financial Management Object Numbering System

By default, Procore automatically numbers new financial objects sequentially. For example: 001, 002, 003, and so on. For easy identification of project-related commitments, Procore also includes an abbreviation (PO or SC) and a project number in the default numbering system. 

 Important
Users with permission to create objects in the Financial Management tools can customize the numbering system for the different financial objects. To do this, overwrite the default entry in the 'Number (#)' field while creating the new object. All future objects will use the customized numbering system and it can customized again the future. To learn about best practices, see Best Practices for Custom Numbering Systems.

Default Numbering & Example Custom Numbering

This table details the default numbering system for each financial object and provides an example of a custom numbering system. For best results, review the important notes before starting any customization.  

Procore Tool: Financial Object Default Numbering System Example: Custom Numbering System Important Notes
Change Events:
Change Event		 001, 002, 003... CE-001, CE-002, CE-003... Limited to a maximum of ten (10) characters in length.
Change Orders:
Commitment Change Order		 001, 002, 003... CCO-001, CCO-002, CCO-002... -
Change Orders:
Commitment Potential Change Order		 001, 002, 003... CPCO-001, CPCO-002, CPCO-003... -
Change Orders:
Prime Contract Change Order		 001, 002, 003... PCCO-001, PCCO-002, PCCO-002... -
Change Orders:
Prime Potential Change Order		 001, 002, 003... PCPO-001, PCPO-002, PCPO-003... -
Prime Contracts:
Prime Contract		 001, 002, 003... PC-001, PC-002, PC-003... -
Prime Contracts:
Owner Invoice		 001, 002, 003... OWN-001, OWN-002, OWN-003... -
Commitments:
Purchase Order		 PO-[Project Number]-001, PO-[Project Number]-002, PO-[Project Number]-003... ORD-[Project Number]-001, ORD-[Project Number]-002, ORD-[Project Number]-003... A [Project Number] is included in the default numbering system when using the default Procore Cost Code list and a project number is assigned to the Procore project. 

If a project is integrated with your ERP system's cost code list, [Project Number] is omitted from the default numbering system.

When customizing, do NOT exceed the maximum character limits of your ERP system. 

Avoid renumbering or switching to a custom numbering after Procore synchronizes with an ERP system. 
Commitments:
Subcontract		 SC-[Project Number]-001, SC-[Project Number]-002, SC-[Project Number]-003... SubK-[Project Number]-001, SubK-[Project Number]-002, SubK-[Project Number]-003... A [Project Number] is included in the default numbering system when using the default Procore Cost Code list and a project number is assigned to the Procore project. 

If a project is integrated with your ERP system's cost code list, [Project Number] is omitted from the default numbering system.

When customizing, do NOT exceed the maximum character limits of your ERP system. 

Avoid renumbering or switching to a custom numbering after Procore synchronizes with an ERP system. 
Commitments: 
Subcontractor Invoice		 001, 002, 003... INV-001, INV-002, INV-003... -

Best Practices for Custom Numbering Systems

  • Establish a custom numbering system when creating the initial financial object in a Procore project. 
  • Avoid renumbering your financial objects mid-project. 
  • Avoid switching to a custom number scheme after creating the initial financial object. 
  • Inform teammates who create financial objects of all changes to your numbering system.

See Also