Add a New Payment to the Payments Issued Tab of a Commitment

 Objective

To manually record any payments your company issues for a commitment as an invoice administrator.

Background

To manually record any payments issued to the downstream collaborator on a commitment, use the 'Payments Issued' tab on the commitment.

Things to Consider

• Required User Permissions

Prerequisites

• Enable the Payments Issued Tab for Invoicing

Steps

1. Navigate to the project's Invoicing tool.

    Tip

   You can also open a commitment from the Commitments tool. To do this, navigate to the Project level Commitments tool. In the Contracts tab, click the Number link. 
2. Click the Subcontractor tab. 
3. Locate the contract or invoice for the new payment record.
4. Choose from these options to open the commitment.
   • Contract. Click the Contract link to open the commitment.
   • Invoice #. Click the Invoice # link and then click the Contract # breadcrumb link. 
5. In the commitment, click the Payments Issued tab.
6. Click Add Payment. 
   
7. In the Add Payment prompt, enter:
   • Invoice. Select an existing invoice from the drop-down that the issued payment is attached to.
   • Payment #. Enter the related payment number for the issued payment.
   • Payment Method. Select a payment method from the drop-down list: Check, Credit Card, and Electronic.
   • Amount. Enter the amount of the payment.
   • Date. Enter the issue date for the payment
   • Invoice #. Enter the related invoice number for the payment issued.
   • Check #. Enter the related check number for the payment issued.
   • Notes. Enter any additional notes regarding the issued payment for record purposes.
   • Attachments. Attach any relevant files or documents.
     
8. Click Add. 

See Also

• Enable the Payments Issued Tab for Invoicing