Compile Progress Billing Backups

Objective

To compile a backup that includes all PDF attachments for one or more progress billings.

Background

A progress billing backup lets you generate a single PDF that contains a PDF copy of each individual progress billing that you select. This feature saves valuable time so you don't have to manually export multiple progress billings or compile those downloads into a single PDF. Instead, Procore does this work for you.

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Commitments tool.

     Notes

    • Access permissions to the Invoicing & Progress Billings tools are governed by the permissions set on the Commitments and/or Client Contracts, Funding, or Prime Contracts tool. Procore tool names vary, depending on the point-of-view dictionary configured in Procore. See What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?
    • If you are a collaborator (for example, an invoice contact employed by a company performing work on a project managed in Procore, your ability to perform invoice-related tasks is determined by the Procore company account holder. Settings that the account holder may choose to provide to you include:
      • A Procore User account.
      • Access permissions to the project's Commitments and/or Client Contracts, Funding, or Prime Contracts tool.
      • Membership on the 'Private' list of a specific contract or funding
      • Designated as an 'Invoice Contact' on the contract or funding.
• Additional Information:
  • To successfully Compile Progress Billing Backups, the billing period(s) that correspond to the selected progress billings must exist. To learn more, see Create Automatic Billing Periods and Create Manual Billing Periods.
  • If you are using the Procore + DocuSign^© integration and the signature workflow is complete, all versions of the PDFs will include the DocuSign^© version.

Prerequisites

• Create a Subcontractor Invoice on Behalf of an Invoice Contact
  OR
• Submit a New Invoice as an Invoice Contact

Steps

1. Navigate to the project's Progress Billings tool.
2. Under the Subcontractor tab, place checkmarks in the boxes that correspond to the progress billings that you want to compile the backup for.
3. Click Compile Progress Billing Backups.

    Important

   To successfully compile a backup, Procore requires the billing period(s) corresponding to the progress billings you selected must exist. To learn more, see Create Automatic Billing Periods and Create Manual Billing Periods.
   
   
   You will see a message at the top of the page alerting you if the compilation has been successful.
   

See Also

• Submit a New Invoice as an Invoice Contact
• Create a Subcontractor Invoice on Behalf of an Invoice Contact